SWAPPING HARD DRIVES FOR OFF-SITE BACKUP STORAGE

If you are using a couple of external USB hard drives as a backup solution, it's recommended that you take and keep one offsite for safe keeping. Keeping one backup copy offsite at all times, protects your from a fire, theft or other disaster at your office.

When you take it offsite, make sure you keep it safe, not only from loss, but from damage and high temperatures.

This page will explain the steps to disconnect and reconnect your external hard drive, as well as show some methods to cycle them offsite.



DISCONNECT EXTERNAL USB HARD DRIVE

Use this procedure to disconnect the Maxtor OneTouch III external USB hard drive

  • Logon to the computer or server
  • Close all programs
  • Click the Safely Remove Hardware icon, (found in the System Tray in the lower right hand corner of the screen)

  • Select the USB Mass Storage Device and/or the Maxtor OneTouch drive
  • Click [STOP]
  • Turn power switch on the back of the external hard drive OFF
  • Unplug USB cable (and power cord if equipped) from the back of the external hard drive

CONNECT EXTERNAL USB HARD DRIVE
Use this procedure to reconnect the Maxtor OneTouch III external USB hard drive

  • Make sure power switch on the back of the external hard drive is OFF
  • Plug USB cable (and power cord if equipped) into the back of the external hard drive
  • Turn power switch on the back of the external hard drive ON


CYCLING OFFSITE STORAGE
If you are using two external hard drives for backup, there are several ways to cycle them.

One method is:

Thursday evening Remove and take BACKUP DRIVE #1 home.
Thursday night Both BACKUP DRIVE #1 and #2 are at home.
Friday morning Bring and install BACKUP DRIVE #2 on the computer.

or:

Friday evening Remove and take BACKUP DRIVE #1 home.
Weekend Both BACKUP DRIVE #1 and #2 are at home.
Monday morning Bring and install BACKUP DRIVE #2 on the computer.

Both these methods will ensure that you don't have both hard drives in the same location as the computer or server for any period of time. However, you won't get a backup while both hard drives are not attached.

Another method is:

Friday morning Bring BACKUP DRIVE #2 from home.
Remove BACKUP DRIVE #1.
Install BACKUP DRIVE #2 on the computer.
Friday evening Take BACKUP DRIVE #1 home.

This ensures that there is a hard drive attached each night so there will be a backup each night, but during the day on Friday, all drives will be onsite together.


 





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